RFP | Audit and Tax Services

Request for Proposal for Audit and Tax Services

For the period of July 1, 2021, to June 30, 2022
Proposals should be directed to:
Cynthia Foskey
Executive Administrator
Southeastern Community Action Partnership, Inc.

foskeyc@scapnc.org

910/277-3500

Due Date: delivered or postmarked on or before June 10, 2022

General Information

1. Purpose

This Request for Proposal (“RFP”) is to contract for a financial and compliance audit and tax services for the year ending June 30, 2022. The proposal includes options for 5 additional years.

Professional audit services to be completed in accordance with generally accepted Auditing Standards, and Single Audit Act and set forth by the American Institute of Certified Public Accountants. In addition, to comply with Governmental Audit Standards established by GAO and Uniform Grant Guidance. To perform work to allow the expression of an opinion on the financial statements and to determine if the Agency has complied with legal provision.

To draft the annual financial statement according to reporting and disclosure standards as they exist for the period under audit. To include the necessary financial statements, disclosures and supplementary information.

A draft of the report is to be presented to management and/or the board of directors before final publication.

Certified Public Accountant (“CPA”) will present the audit to the Finance Committee and to the Board of Directors.

Will produce the number of reports required to meet the needs of the Agency. Will furnish the Agency’s accounting staff with adjusting journal entries (if any) and their explanations, and be available to review the adjustments.

Will be available throughout the year to consult with staff regarding the organization of accounting systems to ensure a compliant fiscal management system and to explain auditing practices to regulatory agencies.

1. Who May Respond

Licensed Certified Public Accountants.

1. Instructions on Proposal Submission

Submit written bid to Southeastern Community Action Partnership, Inc.’s administrative headquarters by 4:30 p.m. on or before the due date June 10, 2022

• Email submissions will not be accepted
• Three (3) copies of the proposal
• Provide non-profit audit client references

Inquiries: Inquiries concerning this RFP should be submitted in writing to: Liying Reeder, Chief Financial Officer reedeli@scapnc.org .

Conditions of Proposal: All costs incurred in the preparation of a proposal responding to this RFP will be the responsibility of the Prospective Contractor (“Offeror”) and will not be reimbursed by Southeastern Community Action Partnership, Inc.

Instructions to Offeror:

Your proposal should be addressed as follows:
Southeastern Community Action Partnership, Inc.
Cynthia Foskey, Executive Administrator
Post Office Box 1025
Lumberton NC 28358
It is important that the Offeror’s proposal be submitted in a sealed envelope clearly marked in the lower left-hand corner with the following information:

 

Request for Proposal

Sealed Proposal for Audit Services

Failure to do so may result in premature disclosure of your proposal.

It is the responsibility of the Offeror to insure that the proposal is received by Southeastern Community Action Partnership, Inc. by the date and time specified above.

Late proposals will not be considered.

Right to Reject: Southeastern Community Action Partnership, Inc. reserves the right to reject any and all proposals received in response to this RFP. A contract for the accepted proposal will be based upon the factors described in this RFP.

Small and/or Minority-Owned Businesses: Efforts will be made by Southeastern Community Action Partnership, Inc. to utilize small businesses and woman- or minority-owned businesses. An Offeror qualifies as a small business firm, if it meets the definition of “small business” as established by the Small Business Administration (2 CFR Part 200.321).

Notification of Award:

• It is expected that a decision selecting the successful audit firm will be made within three (3) weeks of the closing date for the receipt of proposals.
• Upon conclusion of final negotiations with the successful audit firm, all Offerors submitting proposals in response to this Request for Proposal will be informed, in writing, that an award has been made.
• It is expected that the contract shall be a one-year fixed price contract with options for five additional one-year periods.

 

1. Description of Entity and Records to be audited:

Southeastern Community Action Partnership, Inc. (Agency) is a North Carolina nonprofit public benefit corporation recognized by the Internal Revenue Services as a charitable, tax-exempt organization pursuant to section 501(c)(3) of the Internal Revenue Code. The Agency was founded in 1964 with a defined mission to focus attention on the problems of the disadvantaged and to develop and administer programs utilizing all available resources from agencies, corporations, foundations, and public and private groups funded through federal and state grants. The Agency is operating as a Community Action Agency (CAA) under the auspices of county, state, and federal governments. It is authorized to conduct programs in Bladen, Brunswick, Columbus, Hoke, Pender, Robeson and Scotland Counties in North Carolina through its having been designated as a CAA by the county commissioners of those counties.  The conditions of the grants received require that an annual audit be performed.

Audit should include a statement of financial position for Southeastern Community Action Partnership, Inc. and related statement of activities, functional expenses and cash flows for the fiscal year then ended.

Southeastern Community Action Partnership, Inc. Fiscal Information:

• Fiscal Year:  July 1 to June 30
• Annual operating budget: approximately $15,000,000 – $26,000,000
• Grant Years: variable
• Funding: Federal, State, Local, Private, Donations, Fundraising
• Automated Accounting System: Grants Management System – accrual basis
• Type of funds: Unrestricted, Temporarily Restricted, Permanently Restricted
• Number of Employees: 175 to 235
• Payroll (automated): in-House by Automatic deposit, Bi-weekly
• Checking accounts: General, Accounts Payable, Payroll

Upon request, Southeastern Community Action Partnership, Inc. will make records to be audited available for review by the Offerors prior to proposal submission.

Download the full RFP here.